“Never call an accountant a credit to his profession; a good accountant is a debit to his profession.” - Charles Lyell

Excel is the spreadsheet software that’s part of the Microsoft Office Suite.

Are you an accountant or a sole trader who has to do their accounts?

You might consider getting lessons to help you learn Excel if you are thinking about taking the next leap in your accountancy career or you are looking to upskill in order to secure new employment.

Countless students learn Excel from their home computers each year. Many secondary schools have recognised the importance of learning excel for accounting and have adopted the software within the compulsory ICT module taught at senior level.

Remember that accounting software can help you save a lot of time and increase your productivity as it can automate certain accounting tasks like invoicing and tax returns.

Regardless of your own personal goals that you would like to accomplish with Excel, there is an abundance of material available to you online to help you accomplish just that! With the amount of resources available to both students and full-time accountants on the internet, learning the software has certainly never been so accessible!

Excel is also surprisingly useful when it comes to bookkeeping. There are a lot of advantages to accounting software, which is what we’ll be looking at in this article.

Why should you use Excel for accounting?
Excel is a powerful tool and it's usually cheaper than dedicated accounting software. (Source: Goumbik)
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Why should you learn Excel?

There are many advantages of familiarising yourself with Excel for your accounting.

More and more companies are shifting their bookkeeping to digital alternatives so picking

up certificates and upskilling your accounting competencies in excel can provide you with the opportunity to decorate your CVs and LinkedIn profile for a more successful career in accounting.

Some notable excel qualifications that could help you with your accounting are Kubicle’s  ‘Excel Essentials’ which focus on navigating the software efficiently while incorporating some mathematical formulas, finance functions and altering dates or times in spreadsheets.

You might choose to complete these courses to familiarise yourself with the navigation shortcuts of excel and develop competencies in the platform which is so widely used in the workplace.

You might also find the courses quite daunting and it often takes re-watching lessons several times to grasp the more complex formulas and concepts, though you will find the experience extremely rewarding and practical. You will inherently develop some of the core competencies required of accountants in this digital era.

An enhanced literacy in excel will ultimately improve your ability to understand and communicate with clients through data interpretation and presentation.

It’s very popular and essential for anyone wanting to do their accounts through spreadsheets.

There are also many other accounting software solutions on the market. Here are some of the most popular ones:

RankAccounting Software
1Sage
2Yourcegid
3Quadratus
4Xero
5QuickBooks

All of these software solutions are used by professional accountants, accountancy firms, and sole traders doing their accounts. However, Excel is still regularly used to keep the books, especially by sole traders and SMEs.

This spreadsheet software can also be used to make graphs, which is very useful if you’re not an accountant by trade and would benefit from seeing the numbers visually represented. Similarly, as it’s part of the Microsoft Office Suite, it's one of the many tools regularly used for commercial accounting, internal accounting, or analytical accounting all over the world.

Furthermore, it’s far cheaper than classic accounting software and you don’t need to purchase extra modules or get more expensive licenses for the software. You can even get licenses that don’t expire, which is great for sole traders and SMEs. Excel can also be collaborative. This means that several users can access and work on the same file simultaneously.

Let’s have a look at how it can help you in your everyday accounting.

Find out more about using Excel for accounting

How do you use Excel?
With Excel, you can either insert data directly into cells or use functions and formulae to do calculations. (Source: stevepb)

Learning Excel and upskilling as an accountant

More and more companies are shifting their bookkeeping to digital alternatives so picking up certificates and upskilling your accounting competencies in excel can provide you with the opportunity to decorate your CVs and LinkedIn profile for a more successful career in accounting.

Some notable excel qualifications that could help you with your accounting are Kubicle’s  ‘Excel Essentials’ which focus on navigating the software efficiently while incorporating some mathematical formulas, finance functions and altering dates or times in spreadsheets.

You might choose to complete these courses to familiarise yourself with the navigation shortcuts of excel and develop competencies in the platform which is so widely used in the workplace.

You might also find the courses quite daunting and it often takes re-watching lessons several times to grasp the more complex formulas and concepts, though you will find the experience extremely rewarding and practical. You will inherently develop some of the core competencies required of accountants in this digital era.

An enhanced literacy in excel will ultimately improve your ability to understand and communicate with clients through data interpretation and presentation.

Ready to start using Excel?

Check out the best Excel accounting templates

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Dr. Mary (highly experienced teacher)
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Dr. Mary (highly experienced teacher)
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Iyobosa
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Iyobosa
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/h
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Luke
Luke
€20
/h
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1st lesson free!
Majid
Majid
€7
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Mark
Mark
€15
/h
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Cathal
Cathal
€10
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Jill
Jill
€25
/h
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1st lesson free!
Emily
Emily
€20
/h
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1st lesson free!
Dr. Mary (highly experienced teacher)
5
5 (63 reviews)
Dr. Mary (highly experienced teacher)
€45
/h
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1st lesson free!
Iyobosa
5
5 (6 reviews)
Iyobosa
€22
/h
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1st lesson free!
Luke
Luke
€20
/h
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1st lesson free!
Majid
Majid
€7
/h
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1st lesson free!
Mark
Mark
€15
/h
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1st lesson free!
Cathal
Cathal
€10
/h
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Jill
Jill
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1st lesson free!
Emily
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How Excel Can Help You Do Your Accounts

As we know, if you’re learning how to use office software, you’ll need to learn how to use Excel. Let’s see how Excel can be used to make accounting easier.

Upskilling your competencies as an accountant is vital in the ever-evolving workplace, and other is no better way to accomplish this than by familiarising yourself with Excel.

There are many advantages of familiarising yourself with Excel for your accounting.

Not to mention the software has an extensive community of users and is one of the most commonly adopted amongst accountants just like yourself. It is also the preferred software of accountants from all around the world. This large community makes it simple to find solutions to common errors and you will also have an easier time collaborating with colleagues at work.

Learning Excel is a great way to broaden your employment horizons and it can also help you to progress in your current career path. When you also consider the fact that excel accounting jobs are strongly correlated with higher salaries. You can rest assured that your study efforts will be rewarded! You can see why many accountants avail online help when learning Excel!

How can you do your accounts with Excel?
With formulae and templates, there's no reason that sole traders and small business owners can't do their accounts with Excel. (Source: Edar)

Excel Keyboard Shortcuts

Even as you get used to Excel, it’s still one of the most complicated programs in the Microsoft Office Suite. Make sure you get the most out of it.

Excel is commonly used in accounting for balance sheets, receipts, expenses, etc. Excel allows you to create a spreadsheet with calculations done automatically within the cells.

You can use it to monitor different bank accounts, client accounts, or even annual reporting. After all, when it comes to accounting, you need to be organised. You can easily transfer data between spreadsheets, too.

Here are keyboard shortcuts to speed things up:

  • “Control + S” - Save
  • “Control + ;” - Insert the date
  • “Control + :” - Insert the time
  • “F9” - Recalculate
  • “F5” - Go to
  • “Control + Space” - Select an entire column
  • “Shift + Space” - Select an entire row
  • “Control + A” - Select all
  • “Control + Alt + V” - Smart paste
  • “Alt + =” - Automatically insert a sum
  • “Control + F1” - Hide the ribbon
  • Select every file you want open and press enter.
  • “Control + Tab” - Navigate between files.
  • “Control + F” - Find
  • “Control + Arrow keys” - Move quickly between cells
  • “=” - Access functions.

As you can see, there are plenty of useful functions in Excel. Whether you’re an expert or new to Excel, there’s always something you can learn and you might be surprised at just how powerful this software can be.

Discover Excel's best features and functions

Which are the most useful Excel keyboard shortcuts?
To save even more time, memorise a few useful keyboard shortcuts. (Source: Tumisu)

Get comfortable using Excel with an accounting tutor from Superprof!

If you're interested in learning more about Excel, accounting, or finance, consider getting in touch with some of the talented and experienced private tutors on the Superprof website.

Superprof is a community that comprises of millions of tutors around the world and has an established presence across the island of Ireland. Getting help with Excel is easier than you might think, you can access accounting tutoring from just about anywhere with a stable internet connection.

This means that you can search through accounting tutors from anywhere until you find the right match. Have a look through the Superprof platform, where there is no shortage of accounting tutors for students to avail of!

Availing of an accounting tutor can provide students with some much-needed guidance on how best to practice their command of excel and more importantly where they can improve.

Students can select their tutor according to their specific needs and style of learning. You can also work with your tutor to organise the layout of your sessions.

If you can't find any suitable or available tutors in your local area, you can always broaden your search to include online tutors. As long as you have a webcam and a decent internet connection, you can learn almost anything from private tutors all over the world. With academic subjects like economics and finance or computer-based subjects like IT and using Excel, online tutorials can be just as effective as face-to-face tutoring.

Students have the option to select their accounting tutor based on their rate, this makes sure that you find the best fit for your budget. The hourly rate of accounting tutors varies from about €15 right up to €40, with some tutors offering a reduced rate for 5 or 10-hour packages.

It can be difficult to figure out where to find the right accounting tutors to mentor you and help you along the way to mastering Excel. Superprof serves to mitigate some of these concerns by matching you with an eligible community of teaching professionals to select from.

There are so many tutors on Superprof willing to give you more tips to succeed in accounting. The tutors have different abilities and abilities using excel and have different methods of helping students improve their command of the software.

Excel is a powerful tool and with the right tutor, you too can learn how to get the most out of it for your accounting.

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